Employee Experience

Improving Employee Experience with Electronic Signatures

Businesses have a mission to provide a great workplace to their employees, a place where people love to come to work, and where they can perform at their best. The key to improving the employee experience is to have a great workplace environment that employees will love to be in. Employers must prioritize employee experience and use technology to automate, simplify and save time for critical tasks and create a fantastic workplace. This way, working professionals feel more valued & appreciated, ultimately boosting employee experience.

What is employee experience, and why is it important?

Employee experience is the way your employees feel about your brand. It’s how they think about you as an employer, colleagues, company benefits, work environment, skills, and growth opportunities.

A Deloitte study found that almost 80% of executives worldwide rated employee experience as necessary or very important. It isn’t surprising that employee experience is directly related to company performance.

When employees have a positive experience, they are satisfied, engaged, and capable of completing their responsibilities efficiently and successfully. It has a favorable positive effect on the bottom-line revenue.

Improving employee experience with technology

Technology investments have to be guided by human needs to create an engaging employee experience. You can reap numerous benefits for business by introducing technology for an excellent employee experience like:

  • Delighted employees
  • Increased productivity
  • Reduced workload
  • Enhanced wellbeing
  • Lower burnout & stress
  • Attract better talent
  • Companies get bigger profits
  • Better customer experience
  • Reduce employee turnover
  • Simplified & Streamlined tasks

 

 

Why replace traditional signatures with electronic signatures?

With the increasing digitization in the workplace, there are many ways to make your workplace efficient, productive, and secure. One of the essential areas to upgrade is the process of signing documents. At present, organizations are using traditional methods to sign documents that consume time and reduce business efficiency.

In the current business scenario, a lot of paperwork needs to be signed, and it can get tedious for employees to sign them all within a limited time. Frequent lockdowns due to the pandemic in the last two years have forced employers to search for an innovative solution that helps their employees speedily sign off documents from the office or any remote location comfortably.

One such innovative technology in the market is electronic signature services. With electronic signature apps gaining a lot of recognition, industries are going gaga over them as they are simple, intuitive, convenient, and offer a high level of security for everyday business.

The winner technology in 2021 to improve the employee experience

If there was ever a time or period when all humans are supposed to go paperless, it is 2021. The current epidemic has not just altered our lifestyle but has forced businesses and organizations to rethink their working methods.

The COVID-19 outbreak accelerated virtual meetings, contactless transactions, online education, online payments, and digitization which is crucial for a smooth running of business. The current situation has also taught us how to work effectively without being physically present everywhere.

Among all this rapid transition, electronic signature technology is gaining a solid foothold in the market.

The digital signature market reached $2.8 Billion in 2020, and e-Signature transactions have jumped from 89 million to 754 million in just five years. It will reach $14.1 billion by 2026, at a Compound Annual Growth Rate (CAGR) of 31.0%.

How do electronic signatures improve the employee experience?

Employees benefit from electronic signatures as it relieves them of repetitive tasks such as creating a physical copy of every customized contract, converting it to PDF, printing it, getting signatures from the stakeholder, and converting them into legally binding contracts and agreements.

Wait a moment! Employee responsibilities do not end here. Another significant problem is the security of physically signed contracts/agreements, which must be protected against theft, document fraud, and natural disasters. If the contract is misplaced or damaged at the storage facility, the employee may have to start searching for it from scratch, which is a substantial waste of time.

Electronic signatures let employees instantly switch from inefficient mode to efficient mode as critical documents can be uploaded, edited, generated, eSigned & stored using a single eSignature application. The app helps track the document signing progress and send reminders to signees without following up physically, offering a lot of relief to employees.

Benefits offered by electronic signatures to boost employee experience:

Gives employees an excellent onboarding experience: Using e-signatures reflects your company’s forward-thinking and efficiency-oriented culture. Apart from convenience & ease of use, employee onboarding using electronic signatures can help companies manage and track employees’ time on various tasks (such as reviewing documents, signing NDA’s, etc.) during their onboarding phase. It can also help companies measure the efficiency of their HR process and take necessary actions to restructure the onboarding process and improve the employee experience.

Assured integrity of documents: Signing a contract or agreement is a significant part of doing business. It’s a necessary legal process to protect your company, its employees, and its customers. Electronic signatures help you do this by making it easy for your employees to sign agreements with a few clicks of their mouse, saving them time and ensuring the integrity of all signed documents.

Sign documents with convenience: With electronic signatures, you can securely sign documents anywhere with internet access. So, if you are at the home, office, or on the move, you don’t need to rush back to your desk to sign a contract. And because it’s digital, you can even print out an electronic copy for your records or email it straight away to its stakeholders.

Reduce employee churn: 70% of 2,000 employees surveyed said they would quit a job if companies lacked high-performing and fast technology. Electronic signatures allow employees to spend less time doing paperwork and more time growing their business. With electronic signatures, you can automatically capture data from paper contracts and forms into the cloud to speed up everyday tasks like processing expenses, invoicing clients, and approving documents.

Increased efficiency by shifting to digital workflows: Shifting from paper-based processes to digital workflows can reduce expenses and increase efficiency for a business.

Electronic signatures reduce processes that previously required people to travel, use messaging services, schedule appointments, and manually control the tracking of a document to as few as two to three clicks. Now, employees can find eSigned documents easily, send notifications to signees, and track the signing of online documents from any location. It increases their efficiency to handle and prioritize more critical tasks.

Conclusion 

A digital tool like electronic signatures has a lot to offer to improve employee experiences like the ease of use, security, speed, convenience, and productivity. It keeps the employees motivated all the time and contributes to the organization’s success.

So, if you are a company that is not using e-signatures, then it is a golden chance to Integrate electronic signatures into your company and boost employee experience to become a market leader.

Posted by Lunar Pen

Leave a Reply