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Best Way to Digitally Sign a PDF

Best Way to Digitally Sign a PDF

The ever-changing technology has advanced in such a way that nobody could have predicted. Look around, and you’d see that it has digitized pretty much everything. In this technology-driven era, you don’t have to waste your precious time doing simple tasks, such as signing documents and contracts. Those days are long past when signature meant manually signing a paper using a pen. Today, we aim to tell you the best way to digitally sign a pdf.

What is an Electronic Signature?

Electronic signatures have been on a roll since their inception. Electronic signatures refer to signing a document or a contract online. In simple words, it’s the digital form of your wet signature. An electronic signature serves the same purpose as the wet-signature, i.e., and signifies your consent on an online document.

Considering the fact that millions of professionals all over the world sign documents every day, electronic signatures hit the nail on the head. They have been around for quite some time now and for good reasons. Not only do they save an awful lot of your time, but they are convenient as well.

If you own a business organization and spend too much time signing documents every day, then consider switching to electronic signatures. You’ll certainly end up saving a great deal of your time, which you can invest in doing something productive. The best part about electronic signatures is that they have the same legal weight as wet signatures. Almost all the business organizations all over the world have started accepting these signatures. An absolute win-win for you!

How to do Electronic Signatures on PDF?

There are times when you have to sign a document on your phone, and there’s no way around it. Imagine you got an email, and you have to sign and send it back. One method that you may be aware of is to print it out to get a hard copy, sign it using a pen, then scan it and email it back. This may work for you if you don’t have to send it back instantly. However, if you’ve been asked to sign and send it back immediately, we can only send you sympathies. And it goes without saying that professionals cannot afford to waste this much time day-in, day-out.

Now you might be wondering if there is any way to virtually sign a pdf, and if possible, how to sign a pdf file? Well, there are plenty of options when it comes to signing documents and contracts online; none is better than Lunarpen.com. You can sign the document in all popular formats, let alone pdf. Let’s discuss what’s so special about Lunarpen.com.

What sets Lunarpen.com apart from the rest?

The main reason why Lunarpen.com is the go-to choice for professionals is that it brings all its expertise and highly advanced features to the table and ensures your documents’ safety with great efficiency. While signing the document, a private code is sent to both parties to verify their identity, and a time-stamped proof file is generated to protect your document. Furthermore, you can rest assured knowing that all the collected signatures by Lunarpen.com fully comply with the regulations and are as legally binding as the wet signatures.

At Lunarpen.com, sending and signing a document is an absolute cinch. The interface has been designed meticulously for your maximum convenience. You can upload the file from your desktop, Dropbox, and google drive, and then sending it to multiple parties is just a click away. Moreover, you can track the document to see its progress, which means that you can see who has signed and who is yet to sign.

What’s even better? Lunarpen.com is compatible with all widely used storage solutions, such as Dropbox, OneDrive, Box, and many more. It also allows you to sign the documents right from Gmail, Google Docs, Google Drive, and the Chrome browser. And yes, did we forget to mention that you can access Lunarpen.com from all the devices, including mobile phones, laptops, and MacBooks. All you need is an internet connection, and you’re ready to go! Sign up for a free account now and take your signing up a notch.

How to create a signature at Lunarpen.com?

As we mentioned earlier, Lunarpen.com is all about your convenience. You get multiple options when it comes to creating your electronic signatures. You can either draw, type, or upload an image of your signatures to store them. Apart from that, there are plenty of professional templates of non-disclosure contracts, invoices, and other documents that you can send ready right off the bat. The cherry on the cake here is that you can share these templates with your colleagues as well. What else to ask for?

Final Thoughts

Electronic signatures have quickly replaced wet signatures, thanks to the convenience they offer. Lunarpen.com is a feature-packed yet easy-to-use solution that offers the fastest electronic signature experience. There are tons of features that ensure your document’s safety. Sign up for a free account now and get a digitally signed document in no time!

Frequently Asked Questions

How do I digitally sign a PDF on my phone?

When it comes to signing a PDF electronically on your phone, we recommend using Lunarpen.com. It offers the best signing experience, and your documents’ safety is guaranteed. Everything is incredibly simple and convenient as you can draw, upload, or type your signatures. Sign up for free to get the best signing experience.

Can we sign a PDF document?

Yes, you can digitally sign a PDF document. There are many apps that enable you to sign a pdf document, but Lunarpen.com is the most convenient and efficient one. Whether it’s a laptop or your mobile phone, you can sign a pdf through Lunarpen.com. It’s packed with groundbreaking features to ensure your documents’ safety.

Posted by Lunar Pen in eSignaure Law, 0 comments
How are electronic signatures better than handwritten signatures?

How are electronic signatures better than handwritten signatures?

Companies generate a lot of paperwork! Too much of it reduces your business efficiency, slows down data collection, storage, and retrieval, increases chances of errors, & has security issues. As more and more businesses automate their processes, the need to evolve from a handwritten signature to an electronic signature becomes increasingly crucial, fuelled by customers’ digital presence, demanding the availability of services from anytime, anywhere.

Handwritten signatures are swiftly getting replaced by electronic signatures worldwide due to their ease of use, quick return on investment, time saved on manual processing, speed, security, and verification by governments, banks, and regulatory authorities.

You can see the sharp surge in popularity for electronic signatures compared to handwritten signatures as per the latest trending data from Google.

electronic signatures

Source: Google Trends

So, what makes electronic signatures better than handwritten signatures? Let’s find it out.

Supports Work from Home:

From public transport struggles to global health concerns, sometimes things get in the way of getting to the office and forcing you to remain at home.

How to make sure that your contracts and agreements do not get affected if you work from home?

Now, we live in an era when companies have made work from home compulsory. We look at some of the different ways that electronic signatures help keep your company going forward, no matter where you are or what department you work in.

–         Close deals much faster as you don’t have to rush to the client physically for esigning the document

–         Helps in employee hiring by automating & accelerating the employee agreement process

–         Improves governance by centralizing the storage & management of all signed versions of the documents.

How to use electronic signatures while working from home?

You only need to install the esignature app on your device, connect with other parties to use the same. You would be able to create new documents online by uploading or using readymade templates. After that, you add email ids of signees needed for esigning the document by drawing, uploading, or typing the signature. Finally, you can send the document securely to clients, colleagues and speed up business processes without being present in offices.

Money and Time Savings:

Do you know that an organization spends 15% of its revenue creating, managing & distributing paper files for documentation?

Going paperless and adopting e signatures in a business helps you in so many ways. It restricts resources, workforce, and hardware equipment needed for procuring, printing, scanning, and mailing signed documents. The frees up time, allowing you to focus on essential tasks, saves processing time, and increases business response time, encouraging more cash flow in the industry.

Digital processes help fast-track business transformation by automating document flow, minimizes repetitive tasks to replace the time-consuming processes involved in manual capturing of data, re-entering data on machines, scanning, and storing it. It helps your team serve the customers more efficiently and create memorable experiences for them.

Electronic signatures need fewer resources like ink, paper, and postage resources. They support instant digitization of the business approval process. You don’t need to be in the office to prepare and esign a document. All necessary documents are ready online and forwarded to other signees in the online network. Electronic signatures apps empower you to access and esign a document using tablets, smart phones & laptops. So, you save a lot of time spent getting the document signed and sharing it with respective stakeholders without delay.

Enhanced Security:

A handwritten signature can’t assure you that the original document is signed by a genuine person as fraudsters quickly forge the signatures. Also, it is difficult to identify and authenticate the original signature from the fake ones.

On the contrary, electronic signatures only allow relevant invited parties to esign a document. If an online form needs esignature from other signees, the signer adds the signees’ email ids to access and esign the record on an esignature app.

Here are the details of the secure process of sending a document for esignature with the LunarPen app

  • Receive an email notification to sign a document on the esignature app
  • Go to the email and view the document shared for esigning
  • Verify the identity of the signee before esigning a document
  • Please review the document before signing it
  • Draw, write, or upload the signature
  • eSign the document securely

Electronic Record:

It is not easy to track changes in the document with a handwritten signature.

eSignatures comes with an audit trail feature to track every change in the document and capture details of when the document is opened, changed, viewed, and signed by a verified user. Audit trails maintain system activity and user activity records. It assists in detecting performance problems, flaws in applications, and security violations.

LunarPen audit trail helps you with all the tools to access, edit, send and sign the documents securely using the industry standard 256 bit HTTPS encryption. You can track all the details of the document right from

  • The time on which a user created the document
  • When the signee receives the document
  • When the signee consents to esign the document
  • When other stakeholders receive esigned document

Saves Environment

Around 40% of the world’s harvested trees produce papers. Even though the paper is recyclable, an A4 size paper requires 10 liters of water per sheet and emits methane, a greenhouse gas on rotting. Industry research firm Gartner estimates that as much as 3% of a company’s revenue is spent on paper, printing, copying, scanning, storing, transporting, and maintaining information files. Now you can realize the hidden costs of doing a handwritten signature.

Using an esignature for official work ensures:

  • No chopping down of trees for paper production
  • No paper wastage due to electronic transfer of data
  • Protects natural habitat of animals and earth’s natural biodiversity
  • Minimal usage of natural resources like water for paper production
  • Reduction in carbon footprint as esigned data is accessible from anywhere
  • Reduces electronic waste as you don’t have to buy printing machines

Indestructible Documents

Documents with handwritten signatures are prone to destruction due to mishandling, workplace accidents and can be easily lost, damaged, or forged. This forces the company and its workforce to leave the current prioritized task, trace the document, start every related business process from scratch, and waste valuable business hours.

Electronic signatures give a massive advantage to your business:

  • It is difficult to destroy documents in electronic format
  • Secure cloud servers ensure data is never misplaced
  • eSigned information is challenging to tamper and duplicate

Conclusion

There are many crucial business processes requiring signatures, such as the approval of contracts, invoices, and employee evaluation forms. Handwritten signatures slow down these processes as they are dependent on the exchange of paper and the signatory’s presence. Now you can see why electronic signatures fit better in modern business practices than handwritten signatures. They flawlessly integrate into an organization’s business processes and don’t depend on geographical boundaries and a person’s physical availability. They complement businesses in need of digital transformation, speed, safety, and security. Use the LunarPen to Fastrack and turnaround day-to-day business processes in a single click.

Frequently Asked Questions

Is an electronic signature an original signature?

An electronic signature is just like an original signature done by the signer on an electronic device rather than on paper. Pens create physical signatures, while ePen, mouse, tablet, and smartphone create electronic signatures. They have the same legality as that of a physically signed document. As many as 60 countries have passed laws to make electronic signatures fully legal and permissible by law. e-signatures are legally valid in India for over 18 years. The Information Technology Act (IT Act), passed in 2000, granted e-signatures the same legal status as handwritten signatures.

What is the difference between a digital signature and an electronic signature?

Key differences between a digital signature and an electronic signature are:

Usage: Digital signatures are used for securing a document from tampering while an electronic signature is used for verifying a document

Signature creation: You have to seek permission from a certification authority for using a digital signature While an electronic signature is done as per the intention of the signatory.

Authentication: Digital signatures use certificate based digital ids while an electronic signature verifies identity through email, OTP, phone pin etc.

What qualifies as an electronic signature?

The ESIGN act defines electronic signatures as “An electronic sound, symbol, or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record.” The versatility of its definition allows LunarPen to offer multiple solutions to capture an electronic signature using a smartphone, computer, or any portable device.

A qualified electronic signature (QES) includes all the secure features like

–  Ability to identify and link its signatory

– Allowing the signatory to access & control keys for creating an electronic signature
– Identify if the data is tampered after its accompanying message has been signed

What does an electronic signature looks like?

You have the sole authority to decide the look and feel of your electronic signature. Most electronic signatures look like handwritten signatures. When you create an esignature with LunarPen, you have the option to

  • Draw your esignature using mouse
  • Type the esignature with a keyboard
  • Write signature on the touch screen
  • Upload esignature into LunarPen account
Posted by Lunar Pen in eSignaure Law, 0 comments