10 Reasons Why You Should Adopt Electronic Signature for Your Business

With the advancement of technology, life has become easier and faster. Technology has also brought more accuracy to the businesses but there are many things, businesses remain doubtful about; one of them is the electronic signature. Even now the companies prefer handwritten signature and business persons think why electronic signature and why to adopt electronic signature.

But the use of electronic signature is a big change that can bring businesses to the new heights. The adoption of electronic signature and implementation of paperless solutions will make your business paperless to an extent. So, are you ready to get beyond the traditional paper and ink signature and get ahead with an electronic signature, an improved method of signature?

If you are not still convinced about the use of electronic signature, let’s go through this article where we’ll discuss the main reasons why electronic signature should be adopted by the businesses. But before that let’s have a brief of what is electronic signature.

What is Electronic Signature?

For someone, who is new to this advanced digital era, the term electronic signature, what is it and how does it work might be confusing. You may find a number of definitions of the electronic signature over the internet, we’ll also help you understand what is electronic signature. An electronic signature is an electronic form of the traditional handwritten signature.

It is an electronic representation of the intention of a person to accept and verify the content of a document or the data that is linked to the signature.

Just like any handwritten paper and ink signature, an electronic signature is legally recognized in terms of signer’s intention to sign a particular document. In an electronic signature, what matters is who made the signature and the content of the document is not modified subsequently.

So, now, after understanding what is electronic signature, it’s time to move to the main part of this article i.e why electronic signature. If you want to know more about the electronic signature, read out our previous article on what is electronic signature?

Why You Should Adopt Electronic Signature?

It is a natural human tendency to put questions. That’s why, when we’re asked to use any new technology, the first thing that comes to our mind is – why? and same is the case with an electronic signature. When someone tells that you should adopt electronic signature for your business, we’ll respond as to why electronic signature.

I really understand this tendency. We humans would never use anything without knowing its benefits or advantages for us. There are a number of reasons and benefits of electronic signature that has made it an ideal choice for individuals as well as businesses.

So, let’s move forward and discuss the reasons why you should adopt electronic signature for your business, it will bring an answer to the question of why electronic signature? There are a number of reasons to adopt electronic signature, let’s have a look at a few:

1. Simpler and Straight-through Signing Process

Signing a document with an electronic signature involves a simple process. The beginners may think it is complicated to use electronic signature but truly, electronic signatures have made the traditional signing process even simpler and straight-through. From uploading a document to sharing it with the signatory and getting it signed with an electronic signature, the process is very easy and simple without any complication.

If we consider the handwritten paper ink signature, it involves a number of steps such as printing, xeroxing, couriering, scanning, etc. from sending the document to the signatory to receiving the signed document back. In this manner, paper-based documents and handwritten signatures are less efficient.

Signing a document with paperless electronic signature is even simpler than a traditional handwritten paper and pen signature. As it is very simple to use electronic signature, anyone can learn how to use electronic signature in a few minutes. And once to learn the process, it takes only a few seconds to sign and send the signed document.

2. Convenience and Ease of Use

With the electronic signature, you can give your business a new edge. Businesses may not be confined to a single location. Remote based teams and clients are not uncommon these days. So, if your business has the remote-based team or clients spread over the country or over the world, you will understand the importance of good collaboration and communication among all the parties. And here comes the importance of electronic signature.

With the electronic signature solution, the whole signing process takes place online so whatever be the location of clients or teams, doesn’t matter. The documents are sent online in a secure manner and signed with the electronic signature in a few minutes or even seconds without any waiting or delaying period of days and weeks, and finally sent back online securely.

Thus, using an electronic signature enables your teams, clients, and partners to sign the documents electronically/ digitally, and results in more efficient transactions. An electronic signature is a convenient mean of signature in this busy world. If you use electronic signature, it shows that you respect the time and busy schedule of others.

3. Get Rid of Messy Paperwork – Work Paperless

It’s not easy to manage so many business papers and documents on a regular basis. It really demands a lot of time and energy to manage the paperwork which can be spent in any other effective work. Dealing with paperwork also requires a lot of space. More business expansion, more paperwork, and more will be the space required to store those business papers.

Also, you need to pack, manage, and store the business papers in a proper way, so, if you will require any, you can find that easily in order in less time. Here is the answer to why electronic signature. If you adopt electronic signature, you will keep all of your documents in the digital form as long as you want. One can create, sign, and store documents online with the use of electronic signature.

If you adopt electronic signature, you won’t need a hard copy of the documents at any time, which means you won’t have to deal with messy paperwork at all. All your data, records, transactions, and documents will be stored online that can be accessed within minutes or even seconds. This is why electronic signature should be a part of your business in this digital era.

4. Save Your Time and Effort

Consider, getting a paper document signed by 5-6 people/ parties. How much time will it take? It will depend upon how near or far the parties are located to one another. It may take a few days to weeks to get the document signed by every party. So, there is no doubt that it is quite a time consuming to deal with the paper documents and paper-based handwritten signature.

If you choose to use electronic signature, you can complete the entire process of signing a document within minutes or even seconds independent of the location and distance of the parties. Yes, even if the signatory party is located in another country, they can receive the document online and sign the document in minutes.

As a result, you will be able to save a great amount of time. Also, using electronic signature will reduce the effort that is required to store, secure, and manage the paper-based documents. The time and effort you will save by using the electronic signature can thus be invested in many other things that would help to bring your business to the next level.

5. Implement Your Decision Quickly

It is a longer phase to enforce any decision in the business as it involves the signing and approving a number of documents by various stakeholders. It is simply understandable that more the time this signing and approval process will take, it will be complicated to implement a decision into the action.

Due to so many formalities between suggesting an idea and implementing a decision, it has been seen that most of the ideas are lost in-between. So, there is a need for something that could fill the gap between the decision and its implementation. E-signatures can fasten the processes and formalities involved in the implementation of a decision.

With the use of e-signature, the involved parties can approve their decision and implement that by signing the document with the electronic signatures very quickly. It is one of the reasons why electronic signature is being widely accepted for business as well as individual usage, and why it should also be a part of your business.

6. Huge Cost Savings

In every business, it is very important where you invest your money i.e. the financial decisions are very important in a business. It is significant to adopt the technologies that could help you save an amount. Adopting electronic signatures for your business helps you make cost savings smartly and thus brings a number of benefits for your business for a longer period.

With the use of e-signature, you can make your business operations more cost-friendly. It will cut off the cost you would be spending on the paper, pen and other related material such as printing, couriering, xeroxing, and so on.

When you opt to use electronic signature, you completely go online and become paperless. Thus, you don’t need to spend money on paper, print outs, xerox, and all. The amount you will cut off and save from here can be further used in a number of new opportunities that would take your business to the new heights.

7. Environment-friendly Solution

As we know that paper is made up of the trees and water, thus, the increased usage of paper is not good for the environment. So, we need to think of a better and environment-friendly solution that could reduce or replace the use of paper. An electronic signature is such a solution that can reduce the use of paper and save our environmental resources.

So, if you an environment lover, and want to make your business eco-friendly, you should adopt electronic signature in your business. Not to mention, e-signature is such a powerful tool in this digital era that can help you save our environment. An electronic signature is a mean that will not only ensure you about your business growth and success but will help you contribute to saving the environment.

By making your business paperless, you will reduce the use of paper, and eventually, you will become an environment saver. Also, you will get rid of managing the bundles of paper documents to keep a record of the decisions and transactions. So, it will be a win-win situation for you as well as the environment.

8. Higher Client Satisfaction

It is significant for every business to keep the clients happy and satisfied. Electronic signature helps you to achieve a higher level of client satisfaction. It is one of the most common reasons why electronic signature is being adopted by businesses at a higher rate.

If you are dealing with an electronic signature, you will share the document online with your clients in minutes (independent of their location and distance where they are). This way, you will give your clients the ability to sign anytime, anywhere, and from any device. With the use of e-signatures, the signing process becomes so much simpler, smoother, and streamlined.

Thus, if you choose to use electronic signatures, you will get more appreciations from your clients. At the same time, they will be happy and satisfied as it will reduce the hassle of getting print outs, signing, scanning, and uploading the signed documents.

9. Increased Safety and Security

When you deal with paper documents, it’s another responsibility to keep those documents in a safe and secure manner. As there is always a fear that paper documents may get stolen, destroyed, misplaced, tampered with, and so on.

However, electronic signatures impart and ensure greater safety and security for your confidential and important documents. Your electronic documents are kept safe and secure with the inbuilt superior security protocols, implemented to send, receive, and store the electronic documents.

The electronic signature does not only facilitate general security, but electronic signature also keeps a track of all the essential information related to the signing transactions. Thus, the electronic signature ensures extra credibility and authenticity for those transactions.

10. Detailed Legal Evidence

The electronic signatures are legal in most of the countries, such as in the US by UETA and E-Sign Act, in Europe by eIDAS regulation, and in India by the Information Technology Act. Thus, signing a document with the electronic signature verifies the intention of the signatory to verify the document legally.

Electronic signatures are legally recognized, approved, and accepted just like handwritten paper and pen signatures. Log, known as audit trail associated with the electronic signature makes it more acceptable in case of any legal dispute.

Whenever a document is signed with an electronic signature, it offers a more detailed and legal binding with the log of events taken on that document. These logs act as stronger evidence of the signature and verify the signatory in a better way than any traditional handwritten signature.

Are You Ready to Adopt Electronic Signature?

So, here we have reached the end after answering your question why electronic signature. There are even more reasons why you should adopt electronic signature for your business and make your business paperless. But I think it’s pretty much to make your mind to use electronic signature for your business.

An electronic signature is one of the significant improvement and advancement of technology to make our lives simpler and easier. Adopting an electronic signature doesn’t only offer you a faster, easier, convenient, cost-effective signing solution but you also submit your contribution towards eco-friendly business.

So, using an electronic signature for your business is a great idea. Don’t think much and take the right decision and incorporate electronic signature in your business to experience the great benefits of electronic signature.

If you still have any questions, put your doubts in the comment section below and I’ll be happy to answer.