Are you working from home and trying to be as productive as in the office?
Worldwide businesses are working remotely to battle the pandemic and stay afloat in the market. So, how to maintain productivity and ensure your critical business processes keep going smoothly?
Some fantastic tools in the market are designed especially for remote working professionals. Electronic signatures are essential tools to help you work without hiccups in a home or remote environment far away from the office.
Integrating electronic signatures in Work From Home (WFH) environment:
Integrating electronic signatures in-home is as easy as using a simple app on a smartphone or laptop. The technology helps both the sender and the signer work from home efficiently by following these steps:
- Sign up for a free eSignature account from your device
- Create or upload the signing document using ready to use templates or Google drive
- Use the signed document sharing feature to share it with a closed group of people
- Use the LunarPen interface (draw, write or upload your signature) to eSign the document
- Quickly receive the electronically signed documents on your email
Industries that need electronic signatures for Working From Home (WFH)
Legal Industry: Lawyers can notarize documents remotely
Insurance Industry: Quickly process insurance claims without delay
Banking Industry: Use it for eKYC, opening accounts & loan approvals
Real Estate Industry: Sign property contracts & agreements on time
Healthcare Industry: Effectively manage documents for patients, vendors, physicians & employees
Construction Industry: Save time & store project documents managed by engineers and contractors
We have seen how easy it is to integrate the eSignature tool in a home environment, and almost all industries need this essential tool for their remote working employees.
The ability to work from home or in any location is a reality in 2021. Organizations have realized the value of flexible workforce arrangements, and employees are demanding it.
With the help of electronic signatures, people are able to do their work wherever they want without coming back to the office. There are several reasons why electronic signatures are an essential work from home tool to have on hand :
1) Suitable for remote working employees
Research says that by 2025, 70% of the professional workforce will be working remotely at least five days a month. Another survey reveals that over 74% of companies plan to permanently shift employees to remote work after the COVID-19 pandemic ends.
It isn’t easy to synchronize work when your employees are sitting at different locations. You can’t get in touch with another employee instantly if you need their signatures on the documents. Distances become huge barriers in such situations, deeply affecting everyday business.
Electronic signature technology helps overcome all the critical business barriers for remote working employees. Your employees can create physical documents using readymade templates and sign them from their home locations without getting into physical contact with each other.
This way, electronic signatures maintain social distancing norms eliminating the need to print, sign, and scan physical documents, thereby making them the perfect solution for remote working employees.
2) Save infrastructure costs and utility costs
According to the WSP report, companies utilize the pandemic situation as an opportunity to downsize, reduce operating costs and invest more in technology.
With nearly all the middle and senior-level employees working from home, and office buildings closed for years, to abide by the lockdown guidelines, Who needs an office now and pay for rental costs unnecessarily?
Work From Home (WFH) helps companies save mammoth infrastructure costs in the form of corporate office rentals as well as utility costs (running charges of electricity, power backup, internet, canteen, water, security, and maintenance)
Digital signatures are a match made in heaven for corporate companies that need to reduce their operating costs significantly.
You do not need to depend on office variables like printers, scanners, copiers, fax machines, electricity, and colossal office space to function.
The technology is easily integrable with the company’s existing processes and lets you function independently from any geographic location without inflating the company bills. Anyone can operate the eSignature application on portable devices like laptops and smartphones, actively used by professionals working from home.
3) Helps process transactions & agreements away from the office environment
Electronic signatures present a welcome solution to one of the biggest challenges of working from home- having access to processing transactions and agreements away from the office environment. It includes regular processes like:
- Employment contracts
- Customer contracts
- Supplier agreements
- Purchase orders
- Work orders
- Mergers, acquisitions & disposals
The main reason why a small yet powerful application like electronic signature can do transactions away from the office environment successfully is due to
Readymade templates: Availability of readymade templates for preparing online documents (You don’t need office hardware like desktop and printers to prepare physical documents)
Cloud storage integrations: You must be worrying that if employees are signing documents from home. How can they store the signed documents in a safer place?
eSignatures utilize cloud storage to store the signed documents in digital format, removing the need for physical storage.
Reminders & notifications: As there are delays in signing the documents due to several rounds of follow-ups with respective employees and the clients. Electronic signature solutions with inbuilt mechanisms for reminders and notifications help them sign documents in no time.
4) Safe and secure for sending confidential data to remote workers
The companies are regularly sending sensitive and confidential documents to their remote working employees during the corona pandemic.
There are many roadblocks between a company and a remote worker to send company data securely, which may be an unsecured WIFI connection responsible for spreading viruses and malware that can compromise the organization’s data security.
It’s not the case that the company can’t use the official email for sending highly secretive documents to its employees.
There is a strong reason not to send confidential information in an email when your employees are off the company network!
When you send an email, the message leaves your email provider’s server and travels all over the internet. The vulnerability of email is why you should not use this channel as a medium to exchange sensitive information.
You can use an electronic signature as a trusted application to send confidential data to remote working employees at any distant location. The technology is completely safe and allows a view, edit, and create access for the documents only to the selected employees that can exchange information between themselves safely.
5) Boost remote work productivity
These are some unique ways by which companies can use an electronic signature to work from home:
Make remote hiring of employees super easy
LunarPen eSignature solutions help HR professionals do
- Employee induction
- Employee onboarding
- Accelerating employee agreement process
- Automating employee agreement process
- Prepare performance appraisal documents
HR professionals need not have face-to-face contact with employees to get their documents signed. They can complete employee onboarding in a few clicks using eSignature application from any authorized device.
Sales professionals can seal a deal in minutes.
You want to get an important document signed by your client. But both of you are working from home. So, how to get the signatures if you have travel restrictions in your region.
Nothing to worry about!
Electronic signatures are at your service. You do not have to travel & meet the clients physically. Your client needs to install and access the LunarPen eSignature application on their secure portable device and eSign the documents in easy steps without further delay.
Conclusion
If your company has shifted to remote operations and is trying to boost the productivity of professionals working from home, join hands with LunarPen eSignature applications as a trusted partner to drive your business. Sign up for a free e Signature account now.